Overview

University of Global Health Equity (UGHE) is recruiting an organized and proactive Infrastructure Assistant Intern to support coordination, administration, and operational activities within the Infrastructure Department.

UGHE is a globally recognized health sciences university based in Rwanda and founded as an initiative of Partners In Health (PIH). The institution is dedicated to transforming global healthcare education through equity-driven learning and leadership development.

The Infrastructure Assistant Intern will support the Director of Infrastructure and departmental operations by assisting with:

• Administrative coordination
• Department reporting
• Procurement tracking
• Meeting coordination
• Contractor documentation
• Petty cash management
• Filing and documentation systems
• Infrastructure department communications

The role is ideal for candidates interested in:

• Infrastructure administration
• Facilities management
• Operations coordination
• Administrative support
• Project coordination
• Higher education operations

For candidates searching for infrastructure internships in Rwanda, facilities management internships, administrative coordination opportunities, or university operations internships, this position offers valuable operational and organizational experience within an internationally respected institution.

Why This Opportunity Matters

Efficient infrastructure and facilities management systems are essential for ensuring smooth operations within universities and institutional environments.

The Infrastructure Assistant Intern role at University of Global Health Equity is important because it supports:

• Infrastructure department coordination
• Administrative efficiency
• Procurement tracking
• Contractor management support
• Operational reporting and documentation
• Effective communication between departments

The position contributes directly to maintaining efficient institutional infrastructure systems that support education and healthcare training environments.

Another major advantage of this opportunity is exposure to:

• Facilities and infrastructure operations
• Procurement coordination systems
• Department administration
• Project and meeting coordination
• Financial tracking and petty cash management
• Professional documentation systems

Professionals in this field strengthen expertise in:

• Organizational coordination
• Administrative support
• Reporting and documentation
• Multi-tasking and scheduling
• Operational communication
• Professional stakeholder engagement

The role also provides valuable exposure to a mission-driven institution focused on:

• Global health education
• Social justice
• Equity in healthcare
• Institutional excellence

For candidates pursuing careers in administration, facilities management, project coordination, infrastructure operations, or institutional support services, this internship offers strong practical experience in a dynamic university environment.

Application Tips

Candidates applying for administrative and infrastructure coordination roles should focus on organization, communication, and operational support skills.

Highlight Administrative & Coordination Experience

Your CV should clearly demonstrate experience involving:

• Office coordination
• Administrative support
• Scheduling and reporting
• Procurement follow-up
• Documentation management
• Event or meeting coordination

Showcase Technical & Computer Skills

Strong candidates should demonstrate proficiency in:

• Microsoft Word
• Microsoft Excel
• PowerPoint
• Google Drive
• OneDrive
• Microsoft Project

Knowledge of design software or storage management systems is an added advantage.

Demonstrate Organizational Ability

UGHE is seeking candidates who can:

• Handle multiple assignments
• Meet deadlines
• Maintain attention to detail
• Work independently
• Adapt quickly to changing priorities

Emphasize Professionalism & Teamwork

Strong applicants should demonstrate:

• Interpersonal communication skills
• Team collaboration ability
• Professional conduct
• Initiative and responsibility
• Ability to work in multicultural environments

Responsibilities

The Infrastructure Assistant Intern will support operational coordination and administrative functions within the Infrastructure Department.

Administrative Coordination

• Support coordination of infrastructure department activities
• Assist the Director of Infrastructure with operational follow-up and planning
• Coordinate department meetings and events

Documentation & Reporting

• Prepare and document departmental meetings
• Disseminate department reports, policies, and procedures
• Maintain organized filing systems and document archives

Procurement & Financial Tracking

• Track procurement requests and follow-ups between Infrastructure and Procurement departments
• Manage departmental petty cash funds
• File contractor payment requests and supporting documentation

Team & Stakeholder Support

• Coordinate transport needs for department staff and contractors
• Support orientation of new department team members
• Provide support to department visitors and stakeholders

Operational Support

• Serve as backup support during staff absences or vacations
• Assist in resolving administrative and coordination issues
• Support dissemination of infrastructure-related information and procedures

Additional Duties

• Perform other tasks assigned by supervisors and department leadership

Requirements

Education

Applicants must possess:

• Bachelor’s degree in:
  • Management
  • Leadership & Organizational Development
  • Facilities/Estate Management
  • Architecture
  • Business Management
  • Or related field

Professional Experience

Candidates should have:

• Minimum 2–3 years of experience in:
  • Operational coordination
  • Administrative services
  • Infrastructure or facilities-related environments

Technical Skills

Strong candidates should demonstrate proficiency in:

• Microsoft Word
• Excel
• PowerPoint
• Microsoft Project
• Google Drive
• OneDrive
• Specialized design software and storage systems

Core Competencies

Applicants should demonstrate:

• Ability to work independently
• Quick learning capability
• Strong multitasking skills
• High attention to detail
• Advanced organizational ability
• Strong interpersonal communication skills

Personal Attributes

UGHE seeks candidates who are:

• Professional and mature
• Team-oriented
• Adaptable and proactive
• Passionate about social justice and global health education
• Comfortable working in fast-paced environments

University of Global Health Equity promotes a mission-driven work culture focused on:

• Equity
• Social justice
• Integrity
• Intellectual curiosity
• Collaboration
• Respect and humility

The organization values professionals committed to improving healthcare systems and global health education.

UGHE also maintains strong safeguarding and protection policies to ensure safe and respectful working environments for all staff, students, and stakeholders.

How to Apply

Interested candidates should prepare and upload the following documents:

• Updated Curriculum Vitae (CV)
• Degree certificate
• Cover letter explaining:
  • Interest in UGHE
  • Relevant experience

Application Method

Applications should be submitted through the official UGHE application platform under the:

“Additional Files” tab.

Official Website

UGHE Official Website

Important Note

• UGHE is an equal opportunity employer
• Only shortlisted candidates will be contacted