Overview

Save the Children is recruiting a qualified and motivated Supply Chain Assistant to support fleet coordination, logistics operations, warehousing activities, and procurement follow-up within its Kirehe Field Office in Rwanda.

This position plays an important operational role in ensuring that vehicles, supplies, stock management systems, and transportation processes function efficiently to support humanitarian and development programs focused on children and vulnerable communities.

The successful candidate will work closely with drivers, warehouse teams, finance staff, suppliers, and field office management to maintain effective day-to-day supply chain operations.

Why This Opportunity Matters

Working with Save the Children provides valuable experience within one of the world’s most recognized humanitarian organizations.

This role offers practical exposure to:

• Fleet and transport management
• Procurement coordination
• Warehouse operations
• Inventory and stock control
• NGO compliance systems
• Supplier management
• Logistics reporting
• Humanitarian field operations

It is a strong opportunity for candidates interested in building long-term careers in:

• Supply chain management
• Logistics
• Procurement
• Humanitarian operations
• NGO administration

The position also provides hands-on experience working in fast-paced operational environments supporting critical programs for children and communities. 

Application Tips

To improve your chances of being shortlisted:

• Highlight logistics, procurement, fleet, or warehouse experience clearly
• Mention NGO or humanitarian sector experience if applicable
• Emphasize:
  • MS Excel proficiency
  • Reporting skills
  • Inventory management
  • Vehicle coordination
  • Supplier follow-up
• Include examples where you:
  • Solved operational challenges
  • Coordinated multiple activities
  • Managed stock or fleet records
  • Worked under deadlines
• Demonstrate integrity, accountability, and teamwork
• Keep your CV organized and achievement-focused

Candidates with strong coordination and communication skills will have an added advantage.

Responsibilities

Fleet Management

The Supply Chain Assistant will:

• Support management of field office vehicles and transportation activities
• Monitor vehicle maintenance and servicing schedules
• Track fuel consumption and reconcile fuel reports
• Prepare monthly fleet reports including:
  • Kilometers covered
  • Fuel usage
  • Maintenance costs
  • Vehicle issues
• Follow up on insurance and vehicle documentation
• Support accident reporting and coordination with police and insurers
• Allocate vehicles according to operational needs
• Advise vehicle users on safety and policy compliance
• Supervise drivers and monitor mileage logging

Procurement & Invoice Support

Responsibilities include:

• Supporting timely supplier payments
• Tracking procurement files and documentation
• Verifying goods received against purchase orders
• Processing invoices and updating invoice trackers
• Reporting procurement challenges to management

Warehousing & Stock Management

The successful candidate will:

• Receive, store, and release administrative stock
• Maintain proper warehouse organization and cleanliness
• Ensure all stock movements are documented properly
• Manage stock records using:
  • GRNs
  • Waybills
  • Stock cards
  • Stock reports
• Generate warehouse reports for budget holders
• Support transportation planning for project supplies
• Investigate and report stock discrepancies or damages
• Ensure warehouse safety and pest control standards

Compliance & Organizational Support

The role also involves:

• Following organizational policies and procedures
• Supporting health and safety compliance
• Promoting child safeguarding standards
• Upholding anti-fraud and integrity policies

Requirements

Education

Applicants should possess:

• Diploma or Bachelor’s Degree in:
  • Business Administration
  • Supply Chain Management
  • Logistics
  • Procurement
  • Related field

Candidates should have:

• 1–2 years of experience in:
  • Supply chain
  • Logistics
  • Procurement
  • Fleet management
  • Warehousing

Experience in NGOs or private sector operations is an advantage.

Applicants should demonstrate:

• Strong MS Office skills, especially:
  • Excel
  • Word
• Stock and inventory management abilities
• Fleet reporting and coordination skills
• Documentation and filing accuracy
• Analytical and problem-solving skills

Strong candidates should possess:

• Excellent communication and negotiation skills
• Teamwork and collaboration abilities
• High integrity and confidentiality
• Cultural awareness and adaptability
• Strong organizational skills
• Accountability and professionalism

Applicants must have:

• Good spoken and written English skills

Knowledge of Kinyarwanda is an advantage.

Save the Children values professionals who demonstrate:

• Accountability
• Ambition
• Collaboration
• Creativity
• Integrity

The organization strongly emphasizes child safeguarding, ethical conduct, diversity, and professional responsibility. 

How to Apply

Save the Children does not charge any recruitment or application fees at any stage of the hiring process. Applicants are advised to report any fraudulent payment requests immediately.