Overview

COMBINAISON Ltd is seeking an Administrative Assistant to the Chief Executive Officer (CEO) to support executive operations within its growing organization. This role is tailored for candidates who combine administrative excellence with scientific understanding, particularly in laboratory, medical, or research-related environments.

Founded in 2014, COMBINAISON Ltd has established itself as a trusted supplier of laboratory, medical, agricultural, veterinary, and forensic equipment across Rwanda. The company works closely with international manufacturers to deliver high-quality solutions to both public institutions and private sector clients.

This position goes beyond traditional administrative support. It involves working closely with the CEO on coordination, documentation, communication, and technical review tasks, particularly those related to scientific or laboratory operations. The role requires professionalism, discretion, and the ability to handle sensitive information while supporting executive decision-making.

Candidates with a background in biomedical laboratory science who are interested in combining scientific knowledge with executive-level administrative work may find this opportunity especially suitable.

For job seekers exploring administrative jobs in Rwanda, executive assistant roles, healthcare administration opportunities, or positions within laboratory and medical supply companies, this vacancy offers a unique hybrid of technical and administrative experience.

Why This Opportunity Matters

Executive support roles are critical in ensuring that organizational leadership operates efficiently and strategically. In a company like COMBINAISON Ltd, where operations involve technical and scientific products, administrative support requires not only organizational skills but also contextual understanding of laboratory and healthcare-related processes.

This opportunity is particularly valuable because it combines:

• Executive-level administrative coordination
• Scientific and technical exposure
• Organizational performance support
• Communication with high-level stakeholders
• Confidential information management

Professionals in such roles gain experience in both administrative leadership and technical environments, which can be highly beneficial for long-term career development.

The role also offers exposure to:

• Laboratory and medical equipment sectors
• Scientific documentation and reporting
• Executive decision-making processes
• Cross-department coordination
• Operational performance tracking

Candidates who perform well in such positions often develop strong transferable skills applicable in sectors such as healthcare management, research administration, corporate leadership support, and technical project coordination.

For individuals aiming to grow into roles such as executive coordinator, operations manager, or administrative lead within technical industries, this position provides a solid foundation.

Application Tips

Applicants should carefully align their application with both administrative and scientific expectations of the role.

Highlight Relevant Education Clearly

The position requires a Bachelor’s degree in Biomedical Laboratory Science, which is mandatory. Ensure this qualification is clearly visible at the top of your CV.

Emphasize Administrative Experience

Candidates should demonstrate experience in:

• Scheduling and calendar management
• Meeting coordination
• Document preparation
• Communication handling
• Office organization

Even one year of relevant experience can be strengthened by showing specific responsibilities handled.

Showcase Technical Understanding

Since the role involves supporting laboratory-related operations, applicants should mention:

• Knowledge of laboratory procedures
• Experience reviewing technical reports
• Exposure to healthcare or research environments
• Scientific documentation handling

Demonstrate Confidentiality & Professionalism

Executive roles require trust. Your application should reflect:

• Ability to handle sensitive information
• Professional conduct
• Ethical responsibility
• Attention to detail

Prepare Complete Documents

The employer requires multiple documents. Missing any required document may result in disqualification, so ensure everything is complete and properly formatted.

Responsibilities

The Administrative Assistant will support executive operations, coordination, and technical documentation within the CEO’s office.

Executive Support

• Manage the CEO’s calendar, meetings, and travel arrangements
• Prepare reports, presentations, and official correspondence
• Act as a communication link between the CEO and stakeholders

Strong executive support ensures efficient leadership operations.

Administrative Coordination

• Organize meetings, prepare agendas, and record minutes
• Maintain structured documentation systems (digital and physical)
• Coordinate communication across departments

Effective coordination improves organizational workflow and communication.

Technical & Analytical Support

• Assist with technical reports, data summaries, and project documentation
• Apply scientific knowledge to support laboratory-related projects
• Support performance monitoring and reporting

This aspect of the role makes it unique by combining science and administration.

Confidentiality & Compliance

• Handle sensitive information with discretion
• Ensure compliance with company policies and regulatory requirements

Confidentiality is essential when working closely with executive leadership.

Office Management

• Ensure smooth daily operations within the executive office
• Coordinate logistics for meetings, events, and official visits

Operational efficiency supports overall organizational performance.

Requirements

Education

Applicants must possess:

• Bachelor’s degree in Biomedical Laboratory Science (mandatory)

Experience

Candidates should have:

• At least 1 year of relevant experience in administrative support
• Experience in healthcare, laboratory, or scientific environments is preferred

Certifications

• Valid license from Rwanda Allied Health Professions Council is required

Technical Skills

Strong candidates should demonstrate:

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to manage documentation and reports
• Basic analytical and technical understanding

Core Competencies

• Organizational and time management skills
• Communication and interpersonal abilities
• Analytical thinking
• Attention to detail
• Ability to multitask under pressure

Personal Attributes

The company is looking for candidates who demonstrate:

• Discretion and confidentiality
• Professionalism and integrity
• Proactive attitude
• Problem-solving mindset
• Strong coordination ability

How to Apply

Interested candidates should submit their applications via email to:

• info@combinaisonltd.com
• combinaisonltd@gmail.com

Required Documents

Applicants must include:

• Application cover letter addressed to the Managing Director
• Curriculum Vitae (CV)
• Copy of ID or passport
• Passport photo
• Copy of Bachelor’s degree
• Valid professional license

All documents must be submitted as scanned PDF copies in one submission.

Important Deadline

Application Deadline: 25 May 2026

Applications that do not meet the stated requirements will not be considered.