Overview

Rwanda Ancient Scouts Alliance (RASAL) is recruiting an Executive Secretary to lead its day-to-day operations and support the implementation of its strategic vision. This role is designed for professionals with strong organizational, administrative, and coordination skills, particularly within NGO or community development environments.

Founded in 2017, RASAL is a Rwandan NGO rooted in the values of the Scout Movement — service, integrity, community, and continuous learning. The organization focuses on youth empowerment, civic engagement, social cohesion, and sustainable development initiatives across Rwanda.

RASAL is entering a new phase of institutional growth, with strengthened governance systems, a multi-year strategic plan, and improved operational frameworks already in place. The Executive Secretary will take over a structured organization and play a central role in translating strategic plans into measurable results through effective coordination, administration, and program management.

This opportunity is particularly suitable for candidates interested in:

• NGO management and coordination
• Community development programs
• Project and operations management
• Governance and institutional strengthening
• Partnerships and stakeholder engagement

For job seekers exploring NGO jobs in Rwanda, administration roles in development organizations, project coordination positions, or entry-to-mid-level leadership opportunities, this role offers strong exposure to the nonprofit sector.

Why This Opportunity Matters

Non-governmental organizations play a critical role in addressing social challenges, strengthening communities, and supporting national development goals. However, the effectiveness of these organizations often depends on strong operational coordination and leadership.

The Executive Secretary position is essential because it serves as the operational backbone of the organization. The role connects governance structures, program teams, partners, and stakeholders while ensuring that strategies are implemented effectively.

This opportunity is particularly valuable because it combines:

• Organizational leadership
• Program coordination
• Governance support
• Resource mobilization
• Stakeholder engagement
• Administrative management

Candidates selected for this role will gain practical experience in managing real development programs and supporting institutional growth.

The position also offers exposure to:

• NGO governance systems
• Strategic planning implementation
• Donor engagement and fundraising
• Community-based program delivery
• Partnership coordination
• Reporting and accountability frameworks

Additionally, working in a mission-driven organization like RASAL provides an opportunity to contribute directly to social impact initiatives that benefit communities across Rwanda.

For professionals aiming to grow within the development sector  whether in NGOs, international organizations, or public institutions this role offers a strong foundation in operational leadership and program coordination.

Application Tips

Candidates applying for NGO coordination roles should focus on demonstrating organizational skills, adaptability, and experience working in structured or community-focused environments.

Highlight NGO or Project Experience

Your CV should clearly mention:

• NGO work experience
• Project coordination roles
• Volunteer or community engagement activities
• Program implementation support
• Reporting and monitoring responsibilities

Experience within Rwanda’s NGO sector is especially valuable.

Demonstrate Organizational & Planning Skills

The role involves managing multiple activities simultaneously. Applicants should showcase:

• Task coordination
• Planning and scheduling
• Time management
• Documentation systems
• Follow-up and execution ability

Emphasize Communication Skills

Strong communication is essential for working with stakeholders. Candidates should demonstrate:

• Report writing ability
• Meeting coordination experience
• Stakeholder communication
• Presentation skills

Show Resource Mobilization Exposure

Even basic experience in fundraising or proposal writing can strengthen your application. Mention:

• Grant applications
• Proposal development
• Donor communication
• Partnership development

Prepare a Focused Motivation Letter

RASAL specifically requires a signed motivation letter (maximum one page). This should clearly explain:

• Your interest in community development
• Relevant experience
• Your ability to manage operations and coordinate programs
• Alignment with RASAL’s mission and values

Responsibilities

The Executive Secretary will oversee operations, coordination, and implementation of RASAL’s programs and governance systems.

Governance & Administrative Support

• Organize meetings of governance bodies and prepare agendas and minutes
• Follow up on decisions and action points
• Maintain organizational records and compliance documentation
• Ensure compliance with regulatory bodies such as RGB, RRA, and RSSB

Strong governance support ensures accountability and institutional stability.

Program & Activity Coordination

• Coordinate development and implementation of strategic and annual plans
• Monitor progress of projects and maintain tracking systems
• Support program teams, volunteers, and interns
• Prepare periodic progress reports

Effective coordination helps ensure that organizational goals are achieved.

Financial & Operational Support

• Support budget tracking and financial documentation
• Maintain proper filing systems for financial and administrative records
• Coordinate logistics for meetings, events, and activities
• Support procurement processes

Operational efficiency supports program delivery and resource management.

Resource Mobilization Support

• Assist in fundraising initiatives and campaigns
• Maintain donor and partner databases
• Support proposal writing and grant applications
• Identify funding opportunities

Resource mobilization is key to sustaining NGO operations.

Partnerships & External Relations

• Maintain communication with partners and stakeholders
• Participate in coordination platforms (e.g., JADF)
• Support partnership development and agreements

Strong partnerships enhance program impact and organizational visibility.

Communication & Visibility

• Manage communication channels (website, social media)
• Prepare reports, newsletters, and announcements
• Ensure consistent organizational messaging

Communication helps increase visibility and stakeholder engagement.

Documentation & Systems Management

• Maintain organized filing systems (digital and physical)
• Ensure proper documentation of activities and reports
• Support improvement of internal systems and procedures

Well-managed systems improve efficiency and transparency.

Requirements

Education

Applicants must possess:

• Bachelor’s degree in:
  • Management
  • Economics
  • Administration
  • Social Sciences
  • Development Studies
  • Or related field

Additional certifications in project or NGO management are an advantage.

Experience

Candidates should have:

• Minimum 2 years of experience in:
  • NGO administration
  • Project coordination
  • Organizational management

Experience within Rwanda’s NGO sector is preferred.

Technical Skills

Strong candidates should demonstrate:

• Report writing and documentation skills
• Project cycle management knowledge
• Basic financial administration and budgeting
• Proficiency in MS Office tools
• Familiarity with communication platforms and tools

Language Skills

Applicants must demonstrate:

• Fluency in English and Kinyarwanda
• Knowledge of French is an added advantage

Behavioral Competencies

RASAL is seeking candidates with:

• Organizational and planning skills
• Strong communication ability
• Accountability and integrity
• Team collaboration
• Adaptability
• Results-oriented mindset 

How to Apply

Interested candidates should submit the following documents:

• Signed motivation letter (maximum 1 page)
• Detailed CV with at least two professional references
• Copies of degrees, certificates, and ID/passport

Submission Emails

• info@rasal.org.rw
• rasal.ngo17@gmail.com

Email Subject Line

“Application — Executive Secretary — [Full Name]”

Important Deadline

Application Deadline: 19 May 2026 at 5:00 PM

Only shortlisted candidates will be contacted.

Start Date

Expected Start Date: 1 June 2026