Overview

Expertise France is seeking a highly organized and proactive Logistics Assistant – Missions & Events to support the planning and execution of travel arrangements, field missions, workshops, and administrative logistics for its Rwanda office.

As the French public agency for international technical cooperation, Expertise France designs and implements development projects in more than 100 countries. Since opening its Rwanda country office in 2025, the organization has rapidly expanded its portfolio, delivering projects in governance, climate action, health systems, social protection, employment, and sustainable development.

The successful candidate will join the Project Support Unit (USP) and work under the supervision of the Mission & Events Logistics Officer to ensure the smooth coordination of travel, accommodation, workshops, visa processes, and operational logistics that enable project teams to carry out their activities efficiently.

This position is ideal for professionals who enjoy coordinating complex logistics, solving operational challenges, and supporting international development programs.

Why This Opportunity Matters

Behind every successful international development project is a well-organized logistics team. This position gives you the opportunity to contribute directly to projects that strengthen public institutions, improve health systems, promote sustainable development, and support economic growth across Rwanda.

Working with Expertise France offers valuable exposure to:

• International project operations
• Event and workshop coordination
• Mission and travel management
• Administrative logistics
• Procurement and supplier coordination
• Immigration and visa procedures
• International donor-funded projects

The role also provides an opportunity to work in a multicultural environment while building experience with one of Europe's leading international development agencies.

Professionals interested in careers in international organizations, project management, logistics, administration, or development cooperation will find this role highly rewarding.

Application Tips

To strengthen your application:

• Highlight experience coordinating travel, workshops, conferences, or events.
• Demonstrate your organizational and multitasking abilities.
• Include experience working with hotels, suppliers, transport providers, or logistics vendors.
• Mention any experience supporting international organizations, NGOs, embassies, or development agencies.
• Showcase your ability to manage documentation, schedules, and deadlines accurately.
• Highlight your proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• If you speak French, clearly indicate your proficiency, as this will be a strong advantage.
• Emphasize your attention to detail, communication skills, and ability to work with diverse teams.

Applicants with experience in logistics coordination within international organizations will be particularly competitive.

Responsibilities

The Logistics Assistant will:

• Arrange domestic and international travel bookings.
• Coordinate hotel reservations according to organizational procedures.
• Organize airport pickups for staff and visitors.
• Process Mission Security Clearance (MSC) and Mission Order requests.
• Verify that travelers possess all required travel and security documentation before departure.
• Coordinate vehicle requests for field missions with the Facility Manager.
• Monitor flight and hotel payment status and follow up on pending payments.
• Respond promptly to day-to-day logistics requests for field missions.

The successful candidate will:

• Request quotations from hotels and event venues.
• Recommend suitable venues based on project requirements and budgets.
• Coordinate meeting room reservations and workshop logistics.
• Ensure suppliers deliver services according to agreed contracts.
• Verify invoices before submission for payment.
• Collect supporting documentation required for financial processing.
• Coordinate suppliers during workshops hosted at the office.

Responsibilities include:

• Managing long-term visa application processes.
• Preparing supporting documentation for immigration procedures.
• Drafting visa support letters.
• Following up with immigration authorities.
• Organizing visa application files and related records.

The role also involves:

• Assisting with asset registration and inventory management.
• Supporting urgent operational purchases when required.
• Applying travel and workshop procedures consistently.
• Reporting procedural challenges and recommending improvements.
• Identifying usability issues in logistics documentation for revision.

Requirements

Applicants should possess:

• University Degree or equivalent qualification in:
  • Logistics
  • Secretarial Studies
  • Business Administration
  • Supply Chain Management
  • Related field

Candidates should have:

• Minimum 2 years of relevant professional experience.
• Experience in logistics, administration, event coordination, or travel management.
• Previous experience within an international organization is highly desirable.

How to Apply

Interested candidates should submit their applications through the official Expertise France recruitment platform before the deadline.

Application Deadline: 27 July 2026 at 17:06

Applicants should ensure that all requested documents are complete and submitted before the closing time.

Only shortlisted candidates will be contacted for the next stages of the recruitment process.