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Provision of Fireworks Display and Pyrotechnics Services

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This page contains the original information published for this opportunity at Radisson Blu Hotel & Kigali Convention Center Ltd (KCC). It is retained for reference so that visitors can review the position, eligibility requirements, responsibilities, and original application instructions.

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Radisson Blu Hotel & Kigali Convention Center Ltd (KCC)

📍 📅 2026-07-27 📄 Contract contract 👁 564 views

Overview

The Radisson Blu Hotel & Kigali Convention Center Ltd (KCC) is issuing a formal Invitation for Tender (Ref: RHKCC/RFP/001/2026) for the Provision of Fireworks Display and Pyrotechnics Services. Located just five kilometers from Kigali’s central business district and the international airport, the Radisson Blu and the adjacent Kigali Convention Centre form one of Rwanda’s premier hospitality and event destinations. The convention center alone spans over 32,200 square meters and can host up to 2,600 guests.Each year, KCC hosts large-scale fireworks displays that attract thousands of spectators. The displays are launched from secured, approved locations at the KCC premises and the iconic Kigali Heights building. As the organization transitions to a framework contract model for these events, it is seeking highly experienced, licensed, and safety-conscious pyrotechnics firms to deliver world-class electronic fireworks shows.This tender presents a significant commercial opportunity for established event production and pyrotechnics companies operating in Rwanda and the broader East African region. It is particularly relevant for firms specializing in large-scale public events, national celebrations, and high-end hospitality entertainment.

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Why This Opportunity Matters

Securing a framework contract with an internationally recognized brand like Radisson Blu and a national landmark like the Kigali Convention Center offers substantial benefits for pyrotechnics service providers.

High-Visibility Portfolio Building: Successfully executing these displays will place your company’s work in front of thousands of attendees and high-profile government and corporate guests, serving as a powerful portfolio piece.
Long-Term Revenue Stability: A framework contract implies a sustained partnership, offering predictable revenue streams for future events rather than one-off project dependencies.
Prestige and Brand Association: Aligning your brand with a 5-star international hotel and the country's premier convention center significantly elevates your market reputation.
Showcasing Technical Expertise: The requirement for computer-operated, electronic firing systems allows top-tier firms to demonstrate their advanced technical capabilities and adherence to global safety standards (such as ISO 21583:2020).

For event production companies, pyrotechnicians, and entertainment contractors searching for high-value procurement opportunities in Rwanda, this tender represents a career-defining contract.

Application Tips

To stand out in this competitive procurement process, bidders must go beyond simply filling out the price schedule. The evaluation committee is looking for proven safety records, technical excellence, and strict administrative compliance.Prioritize Mandatory Compliance The preliminary evaluation is a strict Pass/Fail stage. Ensure your valid Explosives License, Operator Certification, Comprehensive General Liability Insurance, and detailed Work Plan are included. Missing a single mandatory document will result in immediate disqualification.Attend the Mandatory Site Visit Bidders are strongly required to attend the Pre-Proposal Meeting and site inspection on July 10, 2026. Understanding the physical constraints of the KCC and Kigali Heights launch sites is critical for designing a safe and spectacular show.Detail Your Technical Methodology The technical proposal carries significant weight. Provide a highly detailed narrative of your firing sequence, shell sizes, color palettes, and weather contingency plans. Vague proposals will score poorly.Highlight Key Personnel The Head Operator/Pyrotechnician is considered key personnel. Ensure their CV clearly demonstrates the required 5 years of experience and a track record of at least 6 similar displays in the last 24 months.Format Submissions Correctly All digital bids must be compiled into a single PDF, signed, stamped, and kept under 15 MB. Failing to adhere to file size limits can result in your email being blocked by the server.

Responsibilities

The successful bidder will be responsible for the end-to-end delivery of the fireworks displays, encompassing design, procurement, safety, execution, and cleanup.Display Design and Execution Design and execute a 15 to 20-minute computer-operated electronic fireworks show. The display must feature a distinct opening and closing, with a diverse mix of high and low-level shells emphasizing color and shape variety.Safety and Equipment Provision Supply all necessary safety equipment, mortar racks, firing systems, and fire extinguishers. Ensure all firing locations are dry, flat, and secured with exclusion zones to prevent unauthorized access.Regulatory Compliance and Permitting Obtain all necessary permits from the Ministry of Interior, Rwandan Security Authorities, and the City of Kigali at least 30 days prior to the event. The bidder bears all costs associated with licensing.Site Management and Cleanup Protect the ground and surrounding landscaping from damage. Following the display, the contractor must completely clear the fallout zone of all debris, unexploded shells, and firing materials within 24 hours.Staffing and Supervision Deploy a minimum of two staff members per site. The Head Pyrotechnician must be present and in full control of the electronic firing system.Performance Guarantees The contractor is subject to financial penalties for delayed starts (1% of the contract amount per 15 minutes of delay) and deductions for misfired or unlaunched shells.

Requirements

Bidders must meet stringent preliminary, technical, and financial criteria to be considered for this contract.Mandatory Preliminary Requirements (Pass/Fail)

Company Certificate of Incorporation or Chamber of Commerce registration.
Valid Explosives License issued by competent Rwandan authorities.
Valid Operator Certification/Licensed Pyrotechnic Operator credentials.
Comprehensive General Liability Insurance Cover (PLIC).
Detailed Work Plan outlining tasks, scheduling, and resource allocation.
Staffing capability documents, including CVs and certifications for all deployed personnel.
At least three (3) references of similar work performed in the past 5 years, backed by good performance certificates.

Technical Evaluation Criteria (70% Pass Mark Required)

Company Experience: 10+ years of experience in fireworks displays (15 marks).
References and Proof of Work: Recent recommendation letters and a DVD/link of a comparable electronically fired display from the last two years (20 marks).
Technical Methodology: Detailed narrative of the show design, shell breakdown, and weather contingency plans (20 marks).
Key Personnel Qualifications: Head Operator with 5+ years of experience and 6 recent displays (10 marks); Senior Operator Supervisor with 3-4 years of experience (5 marks).
Financial Stability: Submission of audited financial reports for 2023, 2024, and 2025 (10 marks).

Financial Requirements

Bids must be submitted in USD as a lump-sum fixed price for both the KCC and Kigali Heights locations.
The price must be fully inclusive of all costs, including travel, accommodation, permits, equipment, overhead, and profit.
Non-firm prices or prices subject to exchange rate variations will not be accepted.

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How to Apply

Interested and qualified pyrotechnics firms must submit their technical and financial proposals electronically.Submission Details:

Email: tenders.kigali@radissonblu.com
Subject Line: Clearly state the Tender Name and Number: "RHKCC/RFP/001/2026 - Provision of Fireworks Display and Pyrotechnics Services"
Format: PDF format, signed and stamped. Maximum file size of 15 MB.
Physical Submission: If the file size exceeds 15 MB, hard copies must be delivered physically to the Radisson Hotel & KCC reception before the deadline.

Important Dates:

Pre-Proposal Meeting & Site Visit: 10 July 2026
Bid Validity: 120 calendar days from the submission deadline.
Submission Deadline: 27 July 2026 at 4:00 PM (Kigali Time). Late submissions will be strictly rejected.

Clarifications: All requests for clarification must be submitted in writing in English to the email address provided above. Only shortlisted bidders will be invited to defend their proposals.Issued by: Nice UWASE, Ag. General Manager, Radisson Blu & Kigali Convention Ltd. Date of Issue: 24 June 2026

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Provision of Fireworks Display and Pyrotechnics Services

This opportunity has expired

Overview

Ihugure Amategeko y'Umuhanda — Tangira ku Buntu

Why This Opportunity Matters

Application Tips

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