Overview

Jhpiego Rwanda has issued an Invitation for Bids (IFB) for the supply of Maternal and Newborn Health (MNH) medical equipment under reference number TN 022/Jhpiego-RW/FY26.

Jhpiego is an internationally recognized health organization focused on improving healthcare systems and saving lives through evidence-based medical innovations, particularly in reproductive, maternal, newborn, and child health. Operating in partnership with governments and health institutions globally, Jhpiego supports healthcare strengthening initiatives in resource-limited settings.

This procurement opportunity is open to national companies specializing in medical equipment supply and healthcare technology solutions. The tender includes four separate lots involving key maternal and neonatal healthcare equipment:

• Mechanical Operating Tables
• Delivery Tables
• Radiant Warmers
• Baby Incubators

The procurement is especially relevant for:

• Medical equipment suppliers
• Healthcare technology companies
• Biomedical equipment distributors
• Hospital equipment providers
• Maternal and neonatal care solution providers

As Rwanda continues strengthening healthcare infrastructure and maternal-child health systems, procurement opportunities involving hospital and neonatal care equipment remain highly important within the country’s growing health sector.

For companies searching for Rwanda medical tenders, healthcare procurement opportunities, biomedical equipment contracts, or NGO-funded supply tenders, this IFB represents a significant procurement opportunity within the healthcare sector.

Why This Opportunity Matters

Maternal and newborn health remains one of the most important priorities within global healthcare systems. Access to reliable and high-quality medical equipment directly affects:

• Safe childbirth
• Neonatal survival
• Emergency obstetric care
• Infection prevention
• Intensive newborn support

This procurement is particularly important because it supports healthcare facilities with equipment essential for maternal and neonatal care environments.

The tender also reflects ongoing investment in:

• Hospital modernization
• Maternal healthcare systems
• Neonatal intensive care support
• Clinical infrastructure strengthening

For medical suppliers and healthcare technology firms, working with organizations such as Jhpiego can provide:

• Exposure to international procurement standards
• Opportunities for future healthcare projects
• Long-term visibility within development-funded health initiatives
• Professional credibility within the health sector

Another major advantage is the ability to compete by lot. Vendors may apply for a single lot rather than the full procurement package, making the opportunity accessible to specialized suppliers.

Companies with strong expertise in biomedical equipment installation, healthcare logistics, or neonatal care systems may find this tender especially relevant.

Application Tips

Medical procurement tenders require strict compliance with administrative, technical, and regulatory requirements.

Organize Technical & Financial Proposals Properly

Each lot submission must include separate:

• Technical proposal
• Financial proposal

The technical proposal should include:

• Eligibility documents
• Product catalogues
• Technical specifications
• Compliance tables
• Delivery schedules

The financial proposal should include:

• Pricing
• Delivery costs
• Quotation validity period

Incorrect proposal structure may lead to disqualification.

Ensure Regulatory Compliance

Strong submissions should include all mandatory regulatory documents, including:

• Rwanda FDA import license
• RSSB clearance
• Tax clearance certificate
• RDB registration certificate

Healthcare procurement processes place strong emphasis on compliance and traceability.

Demonstrate Previous Experience

Bidders are required to provide:

• Three certificates of good completion for similar tenders executed

Suppliers should highlight:

• Similar healthcare equipment supplied
• Installation projects completed
• Hospital equipment experience
• Technical support capability

Pay Attention to Bid Security

Each lot requires:

• Mandatory bid security equal to 3% of the total bid value

Failure to include the required bid security may result in rejection.

Protect Financial Proposal Access

The notice specifies that financial offers must include a:

• Hidden password

The password will only be requested during evaluation.

The IFB is divided into four lots involving maternal and newborn healthcare equipment.

LOT 1 – Mechanical Operating Tables

Quantity

• 4 Units

Key Specifications

The operating tables should include features such as:

• Height adjustment capability
• Trendelenburg and reverse Trendelenburg positioning
• Lateral tilt functionality
• Adjustable head, leg, and back rests
• Weight capacity between 200–290 kg

These tables are intended to support surgical and obstetric procedures within healthcare settings.

Quantity

• 5 Units

Responsibilities

The delivery tables should include:

• Three-section hydraulic design
• Adjustable backrest and leg sections
• Trendelenburg positioning
• Lockable swivel casters
• Stainless steel accessories
• Hydraulic operation without power dependency

These systems support safe and flexible obstetric care.

Quantity

• 5 Units

Key Specifications

Required features include:

• Servo-controlled temperature systems
• Manual and automatic modes
• Audible and visual alarms
• Skin temperature monitoring
• Transparent protective shields
• RS232 connectivity
• Mattress temperature uniformity controls

Radiant warmers are critical for neonatal thermal management and newborn stabilization.

Quantity

• 2 Units

Key Specifications

The incubators should support:

• Air mode servo control
• Baby mode servo control
• Humidity regulation systems
• Optional oxygen control
• Integrated weighing scales
• Alarm systems for safety monitoring
• Stable environmental controls for neonatal care

These systems support specialized neonatal intensive care environments.

Requirements

Mandatory eligibility documents include:

• RDB Registration Certificate
• Valid RSSB Certificate
• Valid Tax Clearance Certificate
• Three certificates of good completion
• Rwanda FDA import license
• Warranty information
• Delivery schedule
• Mandatory bid security (3%)

Only companies capable of demonstrating relevant experience and supply capacity are eligible.

How to Apply

Submission Method

Bids must be submitted electronically to:

Rwanda.Procurement@jhpiego.org

Submission Format

The submission must include:

• Signed and stamped technical proposal
• Signed and stamped financial proposal
• Hidden password on financial offer

Submission Deadline

Friday, 15 May 2026 at 11:00 AM Kigali Time

Late submissions may not be considered.

Submission Address

Senior Finance & Operations Manager
Jhpiego Rwanda Country Office
Gasabo, Kacyiru, KG 5 St Road, House No. 48
P.O. Box 6952, Kigali, Rwanda

Inquiries

Rwanda.Procurement@jhpiego.org

All clarification requests must be submitted in writing at least:

Two business days before the submission deadline