Overview

World Vision International Rwanda is inviting competent and reputable suppliers, companies, and firms specialized in medical and health equipment supply to submit their Expression of Interest (EOI) for the supply of mobile flat scales under Tender Advert No. WVR/SCM/PO/2026/05/039.

World Vision Rwanda is a child-focused Christian humanitarian organization operating development programs across 30 districts of Rwanda. Through its 2026–2030 strategic programming framework, the organization aims to reach approximately 2.5 million vulnerable children through interventions focused on:

• Health and nutrition
• WASH (Water, Sanitation and Hygiene)
• Child protection
• Education
• Livelihoods and resilience

This procurement opportunity specifically focuses on the supply of portable mobile flat weighing scales equivalent to the Seca 878 model or similar specifications suitable for healthcare and nutrition monitoring operations.

The required equipment specifications include:

• Capacity: 200–250 kg (440–550 lbs)
• Graduation: 100 g () / 200 g
• Mother/Child function
• Auto-HOLD functionality
• kg/lbs/sts switch-over capability
• Approximate dimensions: 321 × 61 × 362 mm

This tender is particularly relevant for:

• Medical equipment suppliers
• Biomedical device distributors
• Healthcare technology companies
• Nutrition and maternal-child health equipment providers
• Humanitarian and NGO procurement suppliers

For companies searching for Rwanda tenders, NGO procurement opportunities, medical equipment contracts, or humanitarian supply opportunities, this Expression of Interest represents an important opportunity within Rwanda’s health and development sector.

Why This Opportunity Matters

Healthcare and nutrition monitoring tools are essential in improving maternal and child health outcomes, especially within humanitarian and community-based health programs.

Mobile flat scales are widely used in:

• Nutritional assessments
• Child growth monitoring
• Maternal health evaluations
• Community outreach programs
• Mobile healthcare operations
• Humanitarian emergency interventions

Organizations such as World Vision International Rwanda rely on durable, portable, and accurate health equipment to support vulnerable populations across Rwanda.

This procurement opportunity is important because it directly contributes to programs aimed at improving child wellbeing and strengthening public health interventions at community level.

For suppliers and healthcare equipment providers, participating in NGO procurement opportunities can provide several strategic advantages, including:

• Exposure to international procurement standards
• Opportunities for future humanitarian contracts
• Long-term supplier visibility
• Participation in donor-funded health programs
• Experience with digital procurement systems such as Coupa

Another important aspect of this tender is its fully electronic procurement process, reflecting the increasing shift toward transparent and technology-driven procurement systems within international organizations.

Suppliers experienced in healthcare logistics, medical devices, or humanitarian procurement systems may find this opportunity particularly valuable for expanding their presence within Rwanda’s development and healthcare sectors.

Application Tips

Suppliers interested in this opportunity should prepare carefully to ensure compliance with the procurement process and technical expectations.

Review Technical Specifications Carefully

Strong applications should demonstrate that the proposed mobile flat scales meet or exceed the required specifications, including:

• Weight capacity
• Graduation precision
• Mother/Child functionality
• Auto-HOLD system
• Measurement conversion functions

Including detailed product catalogues and technical datasheets may strengthen supplier credibility.

Understand the E-Procurement Process

World Vision Rwanda will manage the tender entirely through its:

• WVR e-procurement platform (Coupa)

No hard copy submissions will be accepted.

Suppliers unfamiliar with Coupa should prepare in advance to avoid delays or technical submission issues.

Express Interest Before the Deadline

The first stage of the process requires suppliers to express interest through the official online link before receiving access to the Terms of Reference (TOR).

Late expressions of interest may prevent participation in the final bidding process.

Demonstrate Relevant Supply Experience

Strong suppliers should highlight experience involving:

• Medical equipment supply
• Health-sector procurement
• NGO or humanitarian contracts
• Biomedical devices
• Nutrition or maternal-child health equipment

Experience supplying hospitals, clinics, NGOs, or development organizations may improve competitiveness.

Monitor Email Communications Carefully

After expressing interest, suppliers will receive follow-up communication granting access to:

• Terms of Reference
• Submission instructions
• Bid deadlines within the Coupa system

Missing procurement communications could affect eligibility.

Responsibilities

The successful supplier will be expected to:

• Supply mobile flat scales meeting the required technical specifications
• Ensure product quality, durability, and functionality
• Deliver equipment according to agreed procurement timelines
• Provide accurate technical documentation and product information
• Support procurement compliance requirements where necessary

Suppliers may also be expected to maintain professional communication throughout the procurement and delivery process.

Requirements

Interested suppliers and companies should demonstrate:

Technical Capability

• Ability to supply mobile flat scales matching required specifications
• Access to genuine and quality-certified healthcare equipment
• Capacity to deliver within agreed timelines

Business Eligibility

Strong applicants are expected to demonstrate:

• Relevant company registration
• Experience in medical or healthcare equipment supply
• Operational capacity to manage supply contracts

Procurement Readiness

Suppliers should be capable of:

• Participating in electronic procurement systems
• Submitting bids digitally through Coupa
• Responding to technical and administrative procurement requirements

Industry Experience

Experience in the following areas may be advantageous:

• Humanitarian procurement
• NGO supply contracts
• Healthcare equipment distribution
• Nutrition and child health equipment supply 

How to Apply

Interested suppliers must first submit their Expression of Interest through the official online link referenced in the original tender announcement.

Important Deadline

Expression of Interest Deadline: 18 May 2026 at 5:00 PM

After expressing interest:

• Suppliers will receive an email invitation to access the Terms of Reference through the Coupa system.
• Final bids must then be submitted electronically via the WVR e-procurement platform.

Important Notes

• No hard copy submissions will be accepted
• All procurement stages are fully online
• Final bid submission deadlines will be communicated through Coupa

Contact for Technical Challenges or Inquiries

wvrwanda_sc@wvi.org

Organization Contact Information

World Vision International Rwanda
KG 9 Ave, Nyarutarama
P.O. Box 1419, Kigali, Rwanda
Tel: +250 788 308 924/6/7/8